Responsibilities - Disc Golf Chair

05 November 2014

Responsibilities - President

• Chair Board and Executive Committee meetings and the annual Congress
• Oversee activities of Executive Director, other consultants and volunteer staff
• Develop WFDF's strategic plan and set the agenda for Congress, Board, and Executive Committee meetings
• Develop one-year operational plans
• Act as spokesperson for WFDF and direct WFDF's relations to external organizations
• The President shall be the chief executive officer of WFDF. (by-laws)
• The Board of Directors may authorize the President to enter into or execute and deliver any instrument in the name of and on behalf of WFDF. Such authority may be general or confined to specific instances. (by-laws)
• Read all correspondence on wfdf-executive mailing list
• Board member tasks

Responsibilities - Secretary

• Serve as a member of the Executive Committee (with a monthly conference call), involving strategic definition and review of day-to-day activities of Executive Director
• Supervise and develop membership services
• Oversee organization of annual Congress (give notice and call for agenda items, collect and distribute Congress materials)
• Ensure minutes are taken at meetings of the Executive Committee, Board, and Congress (oversee Executive Director), obtain revisions and approvals, and distribute
• The Secretary shall have the duty to see that all notices are duly given in accordance with the provisions of the Bylaws or as required by law, shall keep the minutes of the meetings of the Board of Directors and the Congress in a book or books provided for such purposes, and shall maintain a file of such other books and papers of WFDF as the Board of Directors may direct. (by-laws)
• The Secretary shall prepare, under the direction of the Board of Directors, periodic reports as may be required under state law. (by-laws)
• Read all correspondence on wfdf-executive mailing list
• Board member tasks

Responsibilities - Treasurer

• Serve as a member of the Executive Committee (with a monthly conference call), involving strategic definition and review of day-to-day activities of Executive Director
• Chair Standing Finance Committee
• Develop Budget
• Propose membership fees
• Monitor the collection of WFDF receivables
• Supervise accounting
• Supervise financial reporting and distribute a quaterly financial report to the Board
• Prepare WFDF annual financial report for Congress
• Authorize paying of WFDF bills
• Ensure that WFDF obligations to the relevant tax authorities are met
• Research legal/liability issues
• serve on the Working Committee and shall act as the treasurer and controller of WFDF. (by-laws)
• have the care and custody of all the funds and securities of WFDF. (by-laws)
• deposit all such funds in the name of WFDF in such bank or trust company as the Board of Directors may elect. (by-laws)
• keep an account of all monies received and expended for use of WFDF, (by-laws)
• sign all checks, drafts, notes and orders for the payment of money authorized by the Board of Directors. (by-laws)
• also negotiate all loans and/or other financial transactions on behalf of WFDF at the direction of the Board. (by-laws)
• maintain an up-to-date list of members in good standing,
• present a report on the financial affairs of WFDF to the annual meetings of the Congress and the Board of Directors, (by-laws)
• be responsible for the filing of all tax returns (if any) as may be required from time to time. (by-laws)
• prepare a report to the membership to be published in the newsletter each year. (by-laws)
• The Board may, in its sole discretion, authorize the Treasurer to make such payments as may be customary and normal in the ordinary course of business; all extraordinary disbursements must be approved by the Working Committee, subject to the discretion of the Board. (by-laws)
• Read all correspondence on wfdf-executive mailing list
• Board member tasks

Responsibilities - Ultimate Committee Chair

• Chair ultimate committee discussions
• World Games liaison for ultimate competition
• Maintain WFDF version of the rules of ultimate
• Develop and implement eligibility rules
• Develop and implement sanctioned event formats, schedules and seeding
• Chair sanctioned event captain's meeting and tournament rules committee
• Liaise with other international ultimate organisations - BULA, EFDF
• Handle disabled athlete issues
• Read all correspondence on wfdfultimate mailing list
• The Ultimate Committee shall address such issues as may affect participants in Ultimate and oversee the world championship competitions, which shall be held in accordance with policies established by the Congress. (by-laws)
• Bids for such world championships shall be solicited and approved by the Ultimate Committee or a subcommittee designated for such purpose, subject to the approval of the Board. (by-laws)
• All decisions of the Ultimate Committee may be appealed to the Board, and the rulings of the Board on such matters shall be subject to approval by the Congress. (by-laws)
• Board member tasks

Responsibilities - Rules Subcommittee and Chair

Tasks

• Chair: lead Rules Subcommittee discussions
• Appoint members to the Subcommittee for approval of the Board
• Subcommittee is responsible for competition rules of Ultimate issues

Responsibilities - Events Subcommittee and Chair

Tasks

• Chair: lead Event Subcommittee discussions
• Appoint members to the Subcommittee for approval of the Board
• Subcommittee is responsible for event logistics, event bid review, and other technical issues

Responsibilities - Championships Subcommittee Chair

Responsibilities - Championships Subcommittee

Responsibilities - Spirit of the Game Subcommittee and Chair

Tasks

• Chair: lead Spitir of the Game Subcommittee discussions
• Appoint members to the Subcommittee for approval of the Board
• Subcommittee is responsible for Spirit of the Game issues

Responsibilities - Overall Committee Chair

• Chair overall committee discussions
• Maintain WFDF version of the rules of overall competitions
• Develop and implement eligibility rules
• Develop and implement sanctioned event formats, schedules and seeding
• Chair sanctioned event players meeting and tournament rules committee
• Handle disabled athlete issues
• The Overall Committee shall address such issues as may affect participants in overall disc sports and oversee the world championship competitions in each of the individual disc sports, which shall be held in accordance with policies established by the Congress. (by-laws)
• Bids for such world championships shall be solicited and approved by the Overall Committee or a subcommittee designated for such purpose, subject to the approval of the Congress. (by-laws)
• The Overall Committee shall also have responsibility for maintaining world records, and for proposing revisions to the standards for such world records. (by-laws)
• Board member tasks

Responsibilities - Guts Committee Chair

• Chair guts committee discussions
• World Games liaison for guts competition
• Maintain WFDF version of the rules of guts
• Develop and implement eligibility rules
• Develop and implement sanctioned event formats, schedules and seeding
• Chair sanctioned event players meeting and tournament rules committee
• Liaise with other international guts organisations
• Handle disabled athlete issue
• The Guts Committee shall address such issues as may affect participants in Guts and oversee the world championship competitions, which shall be held in accordance with policies established by the Congress. (by-laws)
• Bids for such world championships shall be solicited and approved by the Guts Committee or a subcommittee designated for such purpose, subject to the approval of the Congress. (by-laws)
• Board member tasks

Responsibilities - Freestyle Committee Chair

Responsibilities - Beach Ultimate Committee Chair

Tasks

• Chair Beach Ultimate committee discussions
• Maintain WFDF version of the rules of Beach Ultimate
• Develop and implement eligibility rules
• Develop and implement sanctioned event formats, schedules and seeding
• Chair sanctioned event players meeting and tournament rules committee
• Handle disabled athlete issue
• The Beach Ultimate Committee shall address such issues as may affect participants in Beach Ultimate and oversee the world championship competitions, which shall be held in accordance with policies established by the Congress. (by-laws)
• Bids for such world championships shall be solicited and approved by the Beach Committee or a subcommittee designated for such purpose, subject to the approval of the Congress. (by-laws)
• All decisions of the Beach Ultimate Committee may be appealed to the Board, and the rulings of the Board on such matters shall be subject to approval by the Congress (by-laws).
• Board Member Tasks

Responsibilities - Board Member

Tasks

• Normal Board Member participation (4-6 conference calls per year) and expectation of turnaround on e-mail correspondence within five (5) business days
• Approve event hosts and sanctioning
• Approve new members
• Approve policies and contracts
• Special project oversight, as agreed
• Read all correspondence on wfdfboard mailing list
• Read all correspondence on wfdfmemberlink mailing list

Responsibilities - Executive Director

1. WFDF administrative support
   • membership application processing
   • membership dues invoicing and processing
   • membership census
   • outreach programs
   • Congress arrangements
   • WFDF election arrangements
2. Communication
   • Day-to-day communication with member organizations
   • maintaining WFDF contact lists, handling e-mail and other correspondence
   • communicating with GAISF, IWGA, WADA and other external organizations as directed by the Executive Committee
   • website oversight and preparation of newsletters to WFDF members
   • PR and media activities
   • Read all correspondence on wfdfmemberlink mailing list
3. Event management
   • WFDF event coordination activities with WFDF Committee Chairs and tournament directors
   • event bid processing and evaluation
   • event organization support and event marketing
   • event procedures development
4. Organization
   • ExCom and Board administrative support (meeting briefing books and minutes, etc)
   • WFDF archives and records management
   • Coordination of WFDFs involvement with official agencies
   • Managing the calendar and tickler systems for the volunteer staff and officers
   • Read all correspondence on wfdf-executive mailing list